International Egg Art Guild

Bylaws

  1. Name – The name of this non-profit organization shall be the International Egg Art Guild, referred to as the IEAG.
  2. Purpose – The IEAG is organized for educational purposes, including promotion of the art of egg decorating, raising the quality of the art to the highest level, and development of interest in the art through education, exhibition and sharing.
  3. Membership – Membership shall be open to all artists, collectors, or persons interested in furthering the purposes of the IEAG.
    1. All adult members in good standing shall have the right to hold office, attend annual meetings, make motions, and vote.
    2. All members shall receive the Guild’s official publications and be encouraged to attend the annual meeting.  (Family memberships will receive only one (1) publication.
    3. All members shall fall under the regulations of the by-laws of the IEAG.
    4. Membership dues shall be waived for the officers during their tenure only.
    5. A President leaving in good standing shall receive a lifetime membership after completion of a full term.
    6. No member shall expect and/or accept any type of gratuity for volunteering for any duties in conjunction with IEAG other than those mentioned above.
  4. Membership Types – membership types shall be limited to individuals and family.  Family memberships shall consist of one adult and minor children 7 years to 16 years of age.  The purpose of a family membership is to allow minors covered under such membership to participate in the Junior Master’s Program only.
  5. Officers – The elected officer of the Guild shall be the President, who in turn will appoint the Executive Board, consisting of a Vice President, Secretary, Treasurer, Historian, Membership Chairman, Webmaster, and Masters Program Director.
    1. Qualifications for office:
      1. Each officer shall be at least twenty-one (21) years of age, and in good standing with the IEAG.
      2. No officer may have been convicted and/or indicted of a felony offense.
    2. Term of office
      1. Term of office for each officer shall be two (2) years, unless sooner terminated by death, incapacity, resignation, or removal.
      2. Officers may be elected or appointed to no more than 2 consecutive terms.  An officer who has served all or part of two (2 consecutive terms shall be ineligible for re-election for One (1) year.
  6. Elections
    1. The Nomination Committee shall be appointed by the Executive Board during the second (2nd) year of office of the current Board for the purpose of nominating the next President.
    2. All voting for the office of President shall be by written ballot mailed to the officer designated by the President to receive them, in time to arrive in said officer’s hands at least thirty (30) days before the annual meeting.  The members of the Executive Board shall be the tellers who count the ballots and determine the results according to the majority of ballots received.
    3. The official ballot shall be included in the Newsletter that is mailed at least three (3) months before the date of the annual meeting.
  7. Vacancy in Office
    1. In the event of a vacancy in any office caused by illness, resignation or death, the office shall be filled by appointment by the President with approval of the Board, except in the case of the President, in which case the Vice President shall automatically fill the office for the unexpired term and appoint a new Vice President.
    2. All IEAG property is to be turned over to the President immediately upon resignation from office.  All monies, treasury books, records, pertinent files, and property are to be turned over to the new Board at the time of the President’s installation.
  8. Duties of the Officers
    1. The President shall preside over executive and general meetings, coordinate the activities of such groups, appoint committees as needed, guide the Executive Board in the preparation of an annual budget for publication, lead the Executive Board in arranging for an annual audit of the Treasurer’s books of account, receive a report of the audit findings, and be a member of all communities except the Nomination Committee.  The President is also responsible for obtaining news and sending a quarterly Newsletter to all members of the IEAG.
      1. The President is authorized to attend three (3) egg shows or less per year at IEAG expense, depending on the sufficiency of IEAG funds to pay for such attendance.
      2. Presidential travel expenses to be borne by the IEAG shall consist of ALL necessary travel expenses pre-approved by the Board.  All travel expenses of the President shall be published in the following IEAG newsletter.
    2. The Vice President shall serve in the absence of the President and perform any duties as appointed by the President.
    3. The Secretary shall handle all secretarial duties, which will include accurate reports of all regular and executive meetings, as well as those assigned by the President.
    4. The Treasurer shall handle all funds, collect dues, and pay bills approved by the Executive Board, furnish a written report to the membership in each issue of the Newsletter and at the annual meeting, and prepare a draft of the annual budget for the Executive Board.  The Treasurer also is responsible for submitting required documents to the IRS.
    5. The Historian shall keep all records of historical interest pertaining to the IEAG and shall keep an IEAG scrapbook.
    6. The Membership Chairman shall send all new members membership cards, and report new members to the Treasurer and President.
    7. The Masters Program Director shall oversee all Masters Program activities, which will include the Junior Master’s program activities.
    8. The webmaster shall oversee all revisions and/or updates to the official web site upon approval from the President.
    9. All Monies, treasury books, records, pertinent files, and property are to be turned over to the new Board at the time of the President’s installation.
  9. Executive Board – The Executive Board shall consist of the President, Vice President, Secretary, Treasurer, Masters Program Director, and the current Past President.
    1. All committees must be chaired by a member of the Executive Board.
  10. Meetings
    1. The Executive Board shall hold meetings as necessary to conduct the business of the IEAG.
    2. The Annual Meeting shall be held at such time and place as may be designated by the Executive Board.  Annual meetings shall not be held at the same show/event two (2) consecutive years in a row.
  11. Agenda – The agenda shall include the reports of the Executive Board and Committees, programs of interest to the membership in addition to the regular business, election and installation of the President in the appropriate year.
  12. Dues – Dues shall be set by the Executive Board and shall be on an annual basis.  Membership will start upon the day of receipt of the membership dues.  No back issues of newsletters will be sent.  If a current member does not renew by deadline, he/she will not receive the current Newsletter.
  13. Parliamentary Authority – The Parliamentary Authority of the Guild shall be “Robert’s Rules of Order, Newly Revised” for all matters of procedure except where they conflict with the provisions covered by the By-Laws of the IEAG.
  14. Amendments to the By-Laws – The By-Laws can only be amended by a vote of the entire membership.  Changes must be printed in the Newsletter twice, the second printing to contain a voting ballot to be mailed to the Board.  Majority of all votes received will determine the Amendment.
  15. Masters Program – Masters Program monies are to be kept separate from the IEAG General Fund.  The Masters Program must be self-supporting.
  16. Prohibited Activities – The IEAG and/or its members shall not carry on any activities not permitted to be carried on by an organization exempt from federal income taxes under 501©(7) of the Internal Revenue Code of 1986, as amended, or the corresponding provision of any future United States Internal Revenue law.
  17. Chapters – Clubs are eligible to become Chapters of the International Egg Art Guild if 100% of their members hold membership in the IEAG.
  18. Dissolution – Upon dissolution of the IEAG, the Executive Board shall pay out or make provisions for the distribution of all the assets of the IEAG, exclusively for the purposes of the IEAG, in such manner, or to such organization or organizations organized and operated exclusively for educational purposes (e.g. to a public library for the purchase of Eggshell Art books), as shall at the time qualify as an exempt organization under Section 501(c)(7) of the Internal Revenue Code of 1986 (or corresponding provision of any future United States Internal Revenue Law) as the Executive Board shall determine.  Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the County in which the principal officer of the IEAG is then located, exclusively for such purposes or to such organization or organizations which said Court shall determine, and organized and operated exclusively for such purposes.

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